Rotary Club of Kalamazoo
Guide for Proposing a New Member
Proposing new members is essential to achieving Rotary’s goals of providing community and international service. As Rotarians, one of your primary responsibilities is to help identify and propose new Members.
IDENTIFYING QUALIFIED CANDIDATES
Qualified candidates for Rotary membership are adults of good character and good business and professional reputation, who hold or have held a leadership position with discretionary authority in any worthy and recognized business or profession.
Active Members must meet the above qualifications, as well as live or work within the club’s locality or surrounding area.
Each active member of a Rotary Club is classified according to the member’s business or profession. The classification describes either the principal and recognized activity of the firm with which an active member is connected or of the member’s recognized business or professional activity.
ATTRACTING PROSPECTIVE MEMBERS
- Invite a prospective member to a meeting
- Introduce them as your guest and not as a potential member until board approval
- Provide them with our Rotary Club of Kalamazoo Brochure (also on web site)
- Invite them to participate in a club social activity or service project
- Encourage them to visit the following websites:
Rotary Club of Kalamazoo – www.rotarykalamazoo.org;
Rotary District 6360 – www.district6360.com,
Rotary International – www.rotary.org
When it is clear that the prospective member is interested in membership, complete the attached “Information Letter and Application” and submit it to the Administrative Secretary.
STEPS TO MEMBERSHIP IN THE ROTARY CLUB OF KALAMAZOO
Membership in Rotary International is an honor and is by invitation. Each club has its own process of vetting potential members. The process in the Kalamazoo Club entails assigning a vocational classification, a ten (10) day “publishing” period to club members and a formal invitation to join by a member of the Membership Information Committee.
The Rotary Club of Kalamazoo’s path to membership is generally as follows:
- If the prospective member does not have a “sponsor,” one will be assigned
- A sponsor invites the prospective member to a Rotary meeting or event
- The prospective member should be encouraged to visit the Rotary International, Rotary District 6360 and Club web sites
If the prospective member expresses an interest in becoming a member, the sponsor should complete the attached Information “Letter and Application” and return to the Administrative Secretary.
The completed form is distributed to the Classification Committee and the Membership Committee. At this stage, a vocational classification is assigned and any questions regarding the prospective member are addressed.
Once both committees complete their work, a 10 day publishing period is commenced. Barring any objection by existing members, the prospective member’s application is then submitted to the Board of Directors which meets on the second Wednesday of every month. Because of the necessary vetting and publishing period, the prospective member should not be told membership is merely a formality.
Once the Board takes action, the sponsor is informed of the Board’s action by letter. If in the affirmative, the prospective member and sponsor meet with a representative of the Membership Information Committee (generally the Past President) and the obligations and costs of being a Rotarian are explained and a formal invitation is extended. The Information “Letter and Application” is completed and signed by the prospective member at this meeting. The form should be returned to the Administrative Secretary together with a photograph for the directory and a check for prorated dues and admission fee. A date for the prospective member to be introduced to the club should be selected and cleared with the Administrative Secretary and/or President. At the time of introduction, the new member will be asked to give a three minute autobiography and he or she will be formally welcomed into the club as a Rotarian.
Any questions may be directed to:
Annette Rose, Rotary Club of Kalamazoo
P.O. Box 50251, Kalamazoo MI 49005